Behind every successful event or festival is a team of technicians, stage crew and support staff who keep everything running safely and on time. When schedules shift or last-minute changes hit your production plan, finding the right people quickly becomes one of the biggest headaches for organisers. Even small gaps in staffing can put pressure on the build, disrupt show cues or slow down the turnaround between acts.

Manage Temporary Technicians and Crew

ShiftPlan gives event and festival teams a clear, centralised way to organise temporary staff. Instead of juggling spreadsheets, message threads or multiple calls to find available crew, managers can view availability, assign roles and confirm shifts in minutes. It makes the whole process easier, especially when dealing with varied roles like lighting techs, riggers, sound engineers, stagehands and runners.

Real-Time Scheduling for Fast-Moving Productions

Live events don’t stand still, and your staffing system shouldn’t either. ShiftPlan sends real-time updates directly to crew members, so any changes to call times, locations or responsibilities are seen immediately. If you need to add extra support or reassign personnel during the build or show, the platform updates everyone at once, reducing miscommunication and saving valuable on-site time.

Keep Your Event Running Smoothly

With clearer scheduling and faster communication, production teams can focus on delivering a smooth, professional event without the usual staffing stress. ShiftPlan brings structure to the busiest moments, supports crew chiefs and technical managers, and helps ensure every stage, area and zone is properly resourced throughout the event.